In this vibrant workplace, productivity meets enjoyment through a commitment to our core values that ensure our team is kind, driven, takes ownership and is team-oriented. Our work hard, play hard attitude contributes to the overall positive and fun-loving culture created within the office. While our company prioritizes work ethic and results, we complement this focus by providing comprehensive benefits and an extensive range of employee well-being initiatives.

Pairing our local and regional recognition as a best place to work with our portfolio of noteworthy clients, Fawley Bryant architecture is proud of our positive and fulfilling work environment where our people can grow and thrive.

BENEFITS: MAKING SURE YOU HAVE WHAT YOU NEED

  • PTO
  • Health with an option for HSA
    • Paid for 100% by the company.
  • Dental, Vision
    • Low cost and pre-tax deduction
  • AFLAC supplemental insurance
    • Pre-tax deduction
  • 401K
    • 100% match up to 3%, 50% match up to 5%.
  • Life insurance policy of 25k paid for by the company.
  • 1 professional registration per year, paid for by FBA.
  • Continuing Education Opportunities
  • Non-tangibles
    • Volunteering, spring training games, community events, Halloween costume contest, annual potluck, etc.

JOB SUMMARY

Fawley Bryant Architecture, a full-service architecture firm with offices in Sarasota and Bradenton, Florida, is seeking an Administrative Assistant. We are looking for a versatile and detail-oriented Architectural Administrative Assistant to support our office operations and contribute to architectural project tasks. This multifaceted role demands someone who can manage both general office responsibilities and specific architectural duties efficiently. The ideal candidate will bring a proactive approach to office management combined with a basic understanding of architectural processes.

ESSENTIAL JOB FUNCTIONS 

Responsibilities include but are not limited to:

  • Office Management: Oversee all aspects of office operations including equipment, supplies, and facility maintenance. Ensure the office environment is organized and functional.
  • Administrative Support: Perform receptionist duties such as answering calls, managing mail, scheduling appointments, and greeting visitors. Support the entire team with various administrative tasks.
  • Document Control: Maintain control over architectural documents and contracts, ensuring they are updated, filed, and retrieved efficiently. Manage electronic and paper filing systems to ensure easy access to information.
  • Data Entry and Reporting: Accurately enter data related to office and architectural projects into our database systems. Generate reports as needed.
  • Project Coordination: Assist with coordination of project activities, ensuring that all parties are informed of their commitments. Help prepare for meetings and events.
  • Contract and Vendor Management: Assist with drafting and managing contracts and liaise with vendors and service providers to ensure office and project supplies meet quality and cost specifications.
  • Specification Support: Assist in developing and maintaining project specification documents and standards.
  • Meeting and Event Coordination: Organize logistics for office meetings, events, and staff functions. Prepare meeting rooms and assist with the setup of technology and presentation materials.

SKILLS REQUIRED

  • Positive attitude 
  • Team oriented mentality with the ability to collaborate with all personalities and skillsets.
  • Willingness to learn and grow.
  • Proficient in Microsoft Office and Adobe 
  • Excellent communication skills, both written and verbal
  • Ability to multi-task and prioritize workload.
  • Proactive problem solver with a desire to find creative solutions.
  • Perform tasks with attention to detail.

QUALIFICATIONS 

  • Two (2) years of prior experience in office setting and/or customer service atmosphere
  • Architectural experience and/or education preferred but not required
  • Proficiency of Microsoft Office Suite, particularly Word, Excel, and PowerPoint
  • Must have own personal vehicle which is reliable

DETAILS 

This Job is full-time, and salary is commensurate with experience. Fawley Bryant Architecture is an Equal Opportunity Employer and participates in E-Verify.

To apply for this job email your details to knaser@fawleybryant.com


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